Remote-access Guide

employee remote access policy

by Carol Barton Published 2 years ago Updated 2 years ago
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A remote access policy should cover everything—from the types of users who can be given network access from outside the office to device types that can be used when connecting to the network. Once written, employees must sign a remote access policy acceptance form.Mar 10, 2021

How do you secure remote access to employees?

7 Best Practices For Securing Remote Access for EmployeesDevelop a Cybersecurity Policy For Remote Workers. ... Choose a Remote Access Software. ... Use Encryption. ... Implement a Password Management Software. ... Apply Two-factor Authentication. ... Employ the Principle of Least Privilege. ... Create Employee Cybersecurity Training.

How a remote access policy may be used and its purpose?

The purpose of a remote access policy is to outline the expectations of those users' behaviors while connecting to your network in an attempt to safeguard that network from viruses, threats or other security incidents.

Why is a remote access policy definition a best practice for handling remote employees and authorized users who require remote access from home or on business trips?

A remote access policy aims to keep corporate data safe from exposure to hackers, malware, and other cybersecurity risks while allowing employees the flexibility to work from remote locations.

What is a remote access standard?

PURPOSE. Remote Access refers to the ability to access UMW network resources while off campus. Security measures for remote access should be implemented based on sensitivity and risk to University systems and data.

What should be in a remote access policy?

A remote access policy should cover everything—from the types of users who can be given network access from outside the office to device types that can be used when connecting to the network. Once written, employees must sign a remote access policy acceptance form.

What is required for remote access?

Remote computer access requires a reliable internet connection. You'll need to activate or install software on the device you want to access, as well as on the device — or devices — you want to use to get that access.

Why is it a best practice of remote access policy definition to require employees and fill in a separate VPN remote access authorization form?

Why is it a best practice of a remote access policy definition to require employees and users to fill in a separate VPN remote access authorization form? It is best practice of a remote access policy as it makes sure there are no repudiation of the user so that only authorized person can access the important documents.

What are the examples of remote user security policy best practices?

Best Practices For Remote Access SecurityEnable encryption. ... Install antivirus and anti-malware. ... Ensure all operating systems and applications are up to date. ... Enforce a strong password policy. ... Use Mobile Device Management (MDM) ... Use Virtual Private Network (VPN) ... Use two-factor authentication.More items...•

What should a company consider when looking at adding remote employees?

These expectations should include work hours, availability, deadlines, meeting scheduling and attendance, work submission and more. When setting these requirements consider the differences between remote and in-house workers.

What is remote access examples?

Accessing, writing to and reading from, files that are not local to a computer can be considered remote access. For example, storing and access files in the cloud grants remote access to a network that stores those files. Examples of include services such as Dropbox, Microsoft One Drive, and Google Drive.

What is access policy?

An AccessPolicy defines the permissions and duration of access to an Asset. This topic gives an overview of the AccessPolicy entity and also demonstrates how to execute various operations with the Media Services REST API.

Which is the secure standard function for remote access?

MFA is imperative to authenticate users for secure remote access. Many regulations and compliance standards require MFA for privileged remote access.

What is the purpose of a privileged access policy?

Privileged access (root, superuser, or administrator) – Gives the user full and unrestricted access rights on the workstation/server. This includes installing any hardware or software, editing the registry, managing the default access accounts, and changing file-level permissions.

What is the purpose of a password policy?

A password policy is a set of rules designed to enhance computer security by encouraging users to employ strong passwords and use them properly. A password policy is often part of an organization's official regulations and may be taught as part of security awareness training.

What is the use of policy?

A policy is a set of rules or guidelines for your organization and employees to follow in or to achieve compliance. Policies answer questions about what employees do and why they do it. A procedure is the instructions on how a policy is followed.

What constraints are available for use in a remote access policy?

Once a remote access policy has authorized a connection, it can also set connection restrictions (called constraints) based on the following: Encryption strength. Idle timeout. IP packet filters.

What is remote work policy?

A remote work policy is an agreement that describes everything needed to allow employees to work from home. These policies outline who can work from home, how they should go about doing the work, what is expected of them, how their work will be measured, ...

What policies do employees have to adhere to while working remotely?

While working remotely, employees must adhere to all the conditions in the Employee Handbook. All company policies around conduct, confidentiality, sick leave, etc., continue to apply, regardless of location. Disciplinary actions will follow policy transgressions of any kind. 3.

What do remote employees need to do their work from home?

Determine what tools employees need to do their work from home. Remote employees need the right technology and software to fulfill their individual duties from home, but also to collaborate with co-workers, communicate with supervisors, and generally feel part of a team.

How does remote work depend on communication?

Your remote workers need to know how often you want them checking-in, through what channels they should be collaborating with others , when they will be needed in virtual meetings, etc.

What is a remote working document?

It should act as a guide for both management and the employee and must be signed by the employee to acknowledge they read through and understood the details herein.

What are the benefits of working remotely?

Insurance and liability. Employees working remotely will still receive full company benefits, including health insurance and worker’s compensation. Employees are advised to choose a safe and secure location to work from and to maintain high levels of safety.

What will follow policy transgressions of any kind?

Disciplinary actions will follow policy transgressions of any kind.

What is a remote work policy?

A remote work policy — also known as a work from home policy or telecommuting policy — is a set of guidelines that outlines how and when it’s appropriate for employees to work outside the office. These policies often cover who is eligible to work remotely, communication expectations, time-tracking processes, data security rules, legal considerations and more.

What are the ground rules for remote work?

Here are 11 ground rules, guidelines and expectations to consider including in your remote work policy: 1. Purpose and scope. Start by explaining why you created the policy and who it applies to.

What are the benefits of remote work?

Remote work can [ list of benefits remote work will bring to your business — e.g., improve productivity, reduce office and parking space, reduce traffic congestion, enhance work/life balance, protect the health and safety of employees during COVID-19 ]. [Optional] This remote work policy is in effect due to COVID-19 and public health guidelines ...

How many days can you work remotely?

Your remote work policy may state that people in sales or client-facing roles can only work from home two days per week, for instance. You can also create other criteria rules, like only employees who’ve worked at your company for at least three months are eligible to work from home, or only those who don’t have active disciplinary actions on file can work remotely.

What is required for a non-exempt employee to work remotely?

In accordance with the Fair Labor Standards Act (FLSA), non-exempt employees who work remotely are required to strictly adhere to required rest and lunch breaks, and to accurately track and report their time worked using [ Company Name ]’s time-tracking system. Non-exempt employees must also obtain prior written approval from their supervisor before working any overtime.

Why is it important to have a work from home policy?

That’s why it’s important to create a work from home policy that sets expectations for your employees, keeps them on track while working from home and helps mitigate any potential legal problems. Here are 11 ground rules, guidelines and ...

How many people will work from home by 2021?

With many companies switching to partially or fully remote workforces, announcing permanent work from home options ( Indeed included) or starting remote businesses from scratch during COVID-19, it’s estimated that 25-30% of the U.S. workforce will be working from home multiple days a week by the end of 2021.

Who must obtain prior approval from Information Security Office for remote access to Connecticut College?

4.3.6 Organizations or individuals who wish to implement non­standard Remote Access solutions to the Connecticut College production network must obtain prior approval from Information Security Office

Who approves exceptions to the policy?

Any exception to the policy must be approved by the Chief Information Security Officer in advance.

What is the responsibility of Connecticut College employees, students, and College Affiliates?

It is the responsibility of Connecticut College employees, students, and College Affiliates with remote access privileges to Connecticut College's campus network to ensure that their remote connection is given the same information security consideration as the user's on­site connection to Connecticut College.

What is the purpose of the Connecticut College network policy?

These standards are designed to minimize the potential security exposure to Connecticut College from damages which may result from unauthorized use of Connecticut College resources. Potential damages include the loss of sensitive or college confidential data, intellectual property, damage to public image, and damage to critical Connecticut College internal systems.

What is an academic VPN?

a. Academic VPN allows all valid employees and students to access the College network resources.

What Is a Remote Access Policy?

For example, sales personnel can now use tablets and other mobile devices to connect remotely to their office networks while on client calls and bring up data that may be important for closing deals . Recent events have further boosted the number of remote workers to an estimated 42% of the US workforce.

Why Is a Remote Access Policy Important?

If a remote access policy is not in place, such risky behavior could go on unmitigated, without the organization finding out about it until after the occurrence of a breach.

What is remote work?

Remote work has brought with it a few challenges, including potential computer and network security risks. There is a real need for guidelines surrounding remote access, along with other policies. A remote access policy serves as a guide for remote users connecting to the network. It extends the policies governing network and computer use in ...

Why is password policy important?

It helps ensure that only those users who need it are given network access, as long as their devices are also compliant with the guidelines. When implemented properly, it helps safeguard the network from potential security threats.

What is RAS in IT?

Parallels® Remote Application Server (RAS) provides secure remote access for your networks out of the box. It features granular permission policies that enable administrators to enforce access restrictions and settings based on the end-users device or Active Directory group, helping ease the workloads of IT administrators by not requiring any further configuration.

What are the considerations when formulating a remote access policy?

Other considerations when formulating a remote access policy include but are not limited to the following: Standardized hardware and software, including firewalls and antivirus/antimalware programs. Data and network encryption standards. Information security and confidentiality. Email usage.

How to ensure that you do not miss anything when updating your remote access policy?

To ensure that you do not miss anything when updating your remote access policy, consider your organizational, legal, contractual and regulatory obligations when you compile the list of policy requirements. After that, identify the procedural and technical controls required to fulfill the policy, making sure to reinforce or replace existing controls that have not been effective.

What is remote access?

Remote access refers to the process of connecting to internal resources from an external source (home, hotel, district, or other public area). The ability to securely and reliably connect to business resources from a remote location increases productivity.

Who bears full responsibility for any access misuse?

Users shall bear full responsibility for any access misuse

What is LEP password policy?

All user passwords shall be strong and follow guidelines and procedures in the [LEP] Access Control and Password Policy. Staff shall ensure that devices used for work purposes are not shared in a multi-user capacity, violate AUP conditions, or used in any inappropriate activity.

What is information security?

Information security shall determine the appropriate access methodology and hardening technologies up to and including two factor password authentication, smart card, or PKI technology with strong passphrases

What is LEP policy?

This policy defines standards for staff to connect to the [LEP] network from a remote location. These standards are designed to minimize potential exposures including loss of sensitive information, and limit exposure to security concerns through a consistent and standardized access method.

What happens if a staff member is found in a policy violation?

Staff members found in policy violation may be subject to disciplinary action, up to and including termination.

Can you use personal equipment to connect to a LEP network?

Personal equipment shall not be used to connect to the [LEP] network using remote connection software and exceptions require [Insert Appropriate Role] written approval

What is the purpose of the telecommuting policy?

The intent of this policy is to provide procedural guidance to both employees and their supervisors when a voluntary telecommuting or remote work arrangement is requested.

Who can request a voluntary telecommuting arrangement?

Employees who request a voluntary telecommuting or remote work arrangement, the President, Vice Presidents, Vice Provosts, Deans, and supervisors and Business Managers who supervise employees who want to telecommute or work remotely.

What is telecommuting in the workplace?

Unless mandated by the position or Vice President, telecommuting or remote work is a voluntary work arrangement determined by managers in which eligible employees fulfill their job responsibilities at a site other than their onsite work location during regularly scheduled work hours for an indefinite or finite period.

What are some examples of jobs that are not suitable for telecommuting?

Examples of jobs that may not be suitable for telecommuting or remote work arrangements include those that require frequent face-to-face interaction, onsite customer support or access to onsite confidential documents.

What is an employee at USF?

For the entirety of this Telecommute and Remote Work Policy, “employee” refers to a full-time or part-time USF staff or faculty member; “employee” does not refer to a USF affiliate.

What to discuss when telecommuting?

Discuss the employee’s job responsibilities and determine if their position is appropriate for a telecommuting or remote work arrangement.

How to maintain presence at USF?

Presence may be maintained by using appropriate technology including but not limited to a computer, email, messaging application, video conferencing, instant messaging, Google sheets, and/or text messaging. The employee is expected to maintain the same response times as if they were at their regular USF location and will make themselves available to attend scheduled work meetings as required and/or requested.

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Remote Working Agreement

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Employees may work remotely on a permanent or temporary basis. Permanent remote work employees should indicate their primary working address in a remote working agreement. This contract will also outline their responsibilities as remote employees. Office-based employees may also work remotely for a maximum of [t…
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Remote Working That Works

  • To ensure that employee performance will not suffer in remote work arrangements, we advise our remote employees to: 1. Choose a quiet and distraction-free working space. 2. Have an internet connection that’s adequate for their job. 3. Dedicate their full attention to their job duties during working hours. 4. Adhere to break and attendance schedules agreed upon with their manager. 5…
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Compensation and Benefits

  • Compensation is determined by job role. Health insurance, PTO and other individual or group benefits are not altered by a remote working agreement. Remote employees will also receive [$100] per month as a remote-working allowance to cover office-related costs (e.g. electricity and rent.) Occasionally, we may pay for our remote employees to visit our offices.
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Equipment

  • We will provide our remote employees with equipment that is essential to their job duties, like laptops, headsets and cell phones (when applicable.) We will install VPN and company-required software when employees receive their equipment. We will not provide secondary equipment (e.g. printers and screens.) Equipment that we provide is company property. Employees must keep it …
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Eligibility.

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An employee may be eligible to work remotely if their duties can be met through basic hardware and software, they’ve proven to be trustworthy, disciplined, and self-motivated, and have been given permission by the company. Employees in roles that do not suit remote working conditions can apply for work from home permiss…
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Rules and Other Company Policies.

  • While working remotely, employees must adhere to all the conditions in the Employee Handbook. All company policies around conduct, confidentiality, sick leave, etc., continue to apply, regardless of location. Disciplinary actions will follow policy transgressions of any kind.
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Work expectations.

  • Employees must follow the work schedules provided to them, be sure to meet deadlines, uphold high-quality standards, and submit daily reports. And while some flexibility is allowed, the employee must agree to work set hours as much as possible, five days a week. Tools will be made available to employees for managing time and tasks, communicating with co-workers, log…
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Communication.

  • Employees are to be online and accessible for 8 hours, Monday to Friday. They are expected to check-in with their managers at least once a day. Any correspondence from a co-worker or client must be answered as quickly as possible. Tools have been provided for communicating with team members and collaborating on projects.Meetings will be scheduled for at least once a week. Ti…
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Insurance and Liability.

  • Employees working remotely will still receive full company benefits, including health insurance and worker’s compensation. Employees are advised to choose a safe and secure location to work from and to maintain high levels of safety. The company is liable for injuries suffered in the pre-defined workspace during work hours only. Only equipment owned by the company and on loan …
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Security.

  • As per the Employee Handbook and the confidentiality agreement signed by the employee upon employment, securing data and company information should be of utmost concern. Any breaches in security protocol will lead to strict and swift disciplinary action. Employees will be given access to a Virtual Private Network to secure connections with company servers and networks. The VP…
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Compensation.

  • No changes will be made to an employee’s salary if said employee works from home, full time. Salaries will increase according to company policy and successful performance reviews. Employees working remotely remain eligible for promotion and skills development programs. The company will also reimburse the employee for electrical and internet costs if the employee follo…
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