how to secure remote access email

How to Secure Remote Access to an Exchange Mailbox with UserLock

• Video Tutorial.
• Deploy the IIS Agent to monitor & audit mailbox access. As before, we will perform our demonstration on a small Active...
• Detect when a user signs out from OWA. Next, let’s make Bob sign out from OWA. If we look at the session view in the...
• Detect unauthorized mailbox access & close IIS...

Full Answer

What is secure remote access?

Secure Remote Access. Secure remote access safeguards sensitive data when applications are accessed from computers outside the corporate network. Secure remote access calls for measures to ensure end-point security and use an SSL VPN to authenticate users and encrypt data.

How do you secure remote employees?

To begin, secure remote employees by encouraging them to lock computers when traveling physically. If there’s no physical access to their device, the chances of foul play remain low. Secondly, when employees work in public locations, instruct them to be aware of any onlookers when typing in sensitive information, such as logins or passwords.

How do you ensure the security of your remote access network?

Make vendor information security assessments and audits and ongoing exercise, and apply enterprise-class remote access technologies to ensure all access is secure—even when it extends beyond your perimeter. For more on this subject, check out my on-demand webinar, where I cover in more depth:

Why secure exchange server remote access?

Security guaranteed. Secure remote access to Exchange Server is possible! Mailbox remains an easy entry point for hackers and is often very easy to compromise. At the same time, having instant outreach to your mailbox items when you are away from the office is a must-have.

How do I make remote access secure?

Basic Security Tips for Remote DesktopUse strong passwords.Use Two-factor authentication.Update your software.Restrict access using firewalls.Enable Network Level Authentication.Limit users who can log in using Remote Desktop.

How do I secure an email connection?

Encrypt a single message In message that you are composing, click File > Properties. Click Security Settings, and then select the Encrypt message contents and attachments check box. Compose your message, and then click Send.

What is remote email access?

Summary. There are a variety of ways of remotely accessing your email or when accessing your email using another device. Generally the most common option is to use a mobile/phone or tablet when travelling and a PC/Laptop when at the office/home.

What is the best security for email?

Best secure email providers in 2022:ProtonMail - Secure email provider with the best price and privacy ratio.Startmail – Best email for desktop-only users.Tutanota - Best secure email for any device.Zoho Mail - Part of the best B2B security product suite.Thexyz - Excellent suite of features.

What does SSL mean for email?

Secure Sockets LayerThe Secure Sockets Layer (SSL) provides encryption for TCP/IP connections as they transit the Internet and local networks between a client and a server. In the case of iPhone email, SSL encrypts all of the communication between your phone and your mail server.

Is Gmail a secure email server?

First of all, the Gmail server is automatically protected by network-level encryption. This layer of encryption protects your emails within Google's network or while they're in transit from sender to recipient.

How can I tell if someone has access to my Outlook email?

If you get an email about unusual activity on your Microsoft account, or if you're worried that someone else might have used your account, go to the Recent activity page. You'll see when your Microsoft account was signed in during the last 30 days, along with any device or app-specific info.

Can my boss see my emails in Outlook?

The short answer is Yes, just as you said, your personal emails cannot be accessed by your work employer even you sign your personal email account to Outlook and connect the personal computer to the work network, as the personal email and the work email account belongs to two different scenarios, your employer ( work ...

What is required for remote access?

Remote computer access requires a reliable internet connection. You'll need to activate or install software on the device you want to access, as well as on the device — or devices — you want to use to get that access.

Is Outlook more secure than Gmail?

Gmail is much more secure out of the box Both Gmail and Outlook both offer more or less the same security features: multi-factor authentication, encryption in transit, spam, phishing, and malware detection.

Is Outlook a secure email?

Microsoft Outlook's email encryption services aren't as secure as you may believe. This is because Outlook encrypts email using S/MIME (Secure/Multipurpose Internet Mail Extensions) and Office 365 message encryption, which both rely on the sender and recipient having it enabled.

How do I access my work Outlook email remotely?

To sign in to Outlook on the web using your work or school account in Microsoft 365:Go to the Microsoft 365 sign-in page or to Outlook.com.Enter the email address and password for your account.Select Sign in.

How do I access my work email from my phone?

Step 1- Get the Outlook app. Complete these steps: Open Google play store. Search for “Microsoft Outlook” in the search bar. ... Step 2- Setup your work email on your Android device. To setup your work email on your Android phone follow these steps: Enter your work email address when prompted. Enter your work email password.

How do I access my email?

How To Get My Email On My Android Email App?Open the email app on your phone.Select your email provider from those listed (Gmail, Yahoo, Hotmail/Outlook, etc) or the “Other” option. ... Enter your email account information as directed on the screen.

How do I access my military Outlook email from home?

Jul 31, 2020 150512. You can access DOD Mobile Webmail by following this link: https://web-mech01.mail.mil/owa. You will need a CAC (Common Access Card) to access it. When prompted to choose a certificate, be sure to pick the certificate with "DOD EMAIL" in the name.

What are the risks of remote access?

Many potential risks accompany vendor remote access —from introducing malware into your systems to technical and business dangers.

Why is remote access important?

It is essential for these individuals to have safe, anytime, anywhere access to corporate networks and services.

What is a PAM solution?

An effective PAM solution helps defend against such remote access threats. Privilege management allows you to grant and remove administrative privileges to individuals for any system. At the very least, the PAM solution can monitor back-end access logins and alert administrators about privileged sessions that do not comply with access policies (e.g., why is the HVAC vendor logging into the Point of Sale (POS) system?).

What percentage of Verizon network intrusions exploited weak or stolen credentials?

According to Verizon’s Data Breach Investigation Report, “76 percent of network intrusions exploited weak or stolen credentials.” Since vendors don’t need constant access to your network, they often use one remote access tool license and share generic logins and passwords across technicians. This makes the credentials easy for hackers to guess. What’s more, the vendor’s ex-employees often retain remote access to your systems.

What happens if you give access to an outsider?

Recognize that granting system access to an outsider lowers your security level to that of the external provider. If they lack strong security controls, they become your weakest link. If a hacker compromises their system, that partner can become a backdoor into your environment .

Where should a server be placed?

Because of this, NIST recommends; in most cases, that a server should be placed at an enterprise's network perimeter so it serves as a single point of entry to the network and enforces the remote work security policy before any remote access traffic is permitted into the enterprise's internal networks.

Can compromised servers be used to eavesdrop?

The National Institute of Standards and Technology (NIST) advises that compromised servers could be wielded to eavesdrop on and manipulate remote access communications. They can also provide a starting point for attacking other hosts within your organization.

What is CB Super Secure Exchange Server?

Now, CB Super Secure Exchange Server enables protected synchronization between a closed corporate network and an external corporate network which is available outside the office, for example, on John’s mobile phone. The data exchange between the two networks – internal@examplecompany.com and external@examplecompany.com – happens via a firewall. As a system administrator, you can set up and configure a validation center within your firewall and control what data travels across it.

Does Connecting Software work with Microsoft Exchange?

Here at Connecting Software, we have worked with Microsoft Exchange Server since the beginning of our history. And we’ve built a ready-to-use product CB Exchange Server Sync which performs any kind of synchronization between multiple Exchange/Outlook/O365 accounts cross-server and cross-domain.

Why is remote access important?

Why is Secure Remote Access Important? With the proliferation of internet-connected devices, an organization’s workforce is no longer sequestered to a single location. Instead, an organization may have employees connecting to their internal network and accessing sensitive data from locations across the globe.

How Does F5 Handle Secure Remote Access?

F5 has a host of access security solutions purpose-built to keep good traffic flowing and bad traffic out. BIG-IP Access Policy Manager (APM) lets you create identity-aware, context-based access policies, implement an SSO solution, and create an SSL VPN.

What is SSL VPN?

SSL VPN – Uses Secure Sockets Layer protocol, an authentication and encryption technology built into every web browser, to create a secure and encrypted connection over a less secure network, like the Internet .

What is endpoint security?

Endpoint security – Verifies desktop antivirus and firewall software is in place, systems are patched, keyloggers or other dangerous processes are not running, and sensitive data is not left behind in caches

What is a security policy?

It can refer to any security policy or solution that prevents unauthorized access to your network or sensitive data. With the proliferation of internet-connected devices, an organization’s workforce is no longer sequestered to a single location.

Is old security enough?

Because of this, old access security measures are no longer enough and must be replaced with safeguards that allow employees and other verified users safe and secure access from anywhere, at any time, from any device.

Deploy the IIS Agent to monitor & audit mailbox access

As before, we will perform our demonstration on a small Active Directory environment: The server VES1 is the domain controller where UserLock is installed. The server VES2 has Exchange 2013 installed with the Client Access role. We will also use a workstation VEW1 to access a mailbox with Outlook 2013 and OWA.

Detect unauthorized mailbox access & close IIS sessions

Now, if we let Bob open a session on OWA with Alice’s credentials you can see clearly in the UserLock console that the OWA session from Alice is generated from the IP address of the workstation VEW1 where Bob is logged on.

Restricting mailbox access by IP address

As a precautionary measure the administrator could create a protected account rule for Alice to deny IIS sessions from the address 10.2.2.11.

About Exchange 2016 or higher

The same procedure will work on Exchange 2016 or higher too. There is only one point that you should take note about Exchange 2016 or higher:

1. Cybersecurity policies

Companies will have to enact strict and uniform policies for remote workers engaged in productive work to prevent any data breaches. This should include the number of apps to be used, minimum level access for individuals, data backup, storage of confidential information and service level agreements with third-party vendors.

2. VPN Access

It is always advisable to provide secure access through VPNs for all the remote employees who log in through devices such as smartphones, tablets, laptops and stand-alone workstations. A VPN connection provides a safe and secure connection to all your enterprise applications and data using an encrypted tunnel.

3. Two-factor authentication

The communication and collaboration tools that are used by the remote workers must be equipped with security features that can protect the company against any spyware and malware attacks. All these tools must be equipped with two-factor authentication combined with strong encryption.

4. Cybersecurity framework

Since cyberattacks on business devices are on the rise, whether you are a small business or a Fortune 500 company, you will have to deploy enterprise-grade endpoint identification and protection software. These tools can perform system integrity checks and identify systems that are potentially at risk of getting infected or attacked.

5. Remote access tools

There are a lot of commercial tools available in the market for remote patching, repairing, and diagnostics. Using these tools, your internal IT teams can take complete control of the end-user system, remotely troubleshoot, and fix security issues before they become a threat to your business.

6. Enact collaboration security

Companies are relying on communication and collaboration applications such as Zoom, Slack and Microsoft Teams to support their remote workforce. Though it is generally believed that these tools have inherent cybersecurity protections they are not sufficient.

7. Adopt a zero-trust model

Zero-trust is a model and an architecture that protects enterprise applications and data by allowing access to only those devices and resources that have been explicitly granted permission as per the cybersecurity policy.

Why don't companies allow remote work?

For various reasons, some employers discourage or don’t allow remote work. Manufacturers may feel it’s unfair to let operational staff work remotely when plant and warehouse workers have to come in. The office environment is naturally conducive to building friendships, fostering teamwork and encouraging collaboration.

What is VPN in remote office?

VPN – Virtual Private Network – You can restrict access so that employees must exclusively connect through a VPN, providing a direct, encrypted connection between their remote device and the main office server. This is a way to offer full, but secure access to remote employees. Be prescriptive about which VPN tools employees use.

Why is remote work important?

Remote work gives you a lot more flexibility to balance work and home life. You no longer have to commute, saving time and money. Remote work can also eliminate regular office distractions, making you more productive.

What to do if your company works with sensitive information?

If your company works with sensitive information, you want to be especially careful in setting up remote access. You’ll want to limit access, printing or downloading for records like:

Can you work remotely and in office?

One of the easiest ways is to allow employees to work from home. Obviously, working remotely and in-office are not the same. You don’t have the same fluid interactions between employees as when they’re within walking distance from each other. Paperwork and contracts can’t be passed around.

Is working remotely challenging?

Working remotely can be challenging for everyone at first. Don’t get discouraged.

Can you wipe a remote device in Office 365?

Microsoft Office 365 and other IT vendors have software available that enables employers to wipe remote devices in the case equipment is lost or stolen.

What is MFA in remote work?

Multi-factor authentication (MFA) is the single best thing you can do to improve security for remote work. If you’re not able to distribute hardware security devices, use biometrics or mobile device authentication apps like Microsoft Authenticator as the second factor. Enable MFA and create Conditional Access policies.

Why use Microsoft Cloud App Security?

Use Microsoft Cloud App Security to monitor session risk, gain visibility into usage, and enforce app and file usage policies in real time. Maintain productivity by educating and guiding workers to access the cloud resources they need through more secure methods.

What is Azure AD conditional access?

Azure AD Conditional Access is the Microsoft identity security policy hub. Create Conditional Access policies according to user, device, application, and risk. Enforce controls that allow a device trying to access a specific resource only if it’s compliant.

Is remote work important?

Now, more than ever, remote work capabilities are vital . Ensure your workforce is as efficient working from home as they were at the office. In this webinar you’ll learn how Microsoft Azure Active Directory helps improve efficiency while maintaining the right balance of productivity and security for remote workers.

Enable remote access to apps

Empower remote workers to access the apps they need without compromising security

Protect corporate resources

Leverage built-in, seamless security to protect data while keeping users productive

Additional resources

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